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First Name

This is the employee's first name, please enter it here. 

Last Name

This is the employee's last name, please enter it here. 

Middle Name

If the employee has a middle name, please enter it here.

Gender

Please select the gender here.

Ethnic Group

Please select the appropriate ethnic description/s for the employee from the drop-down boxes.

Address

Begin typing the address into this field. As you type, the system will suggest addresses from a list of valid New Zealand addresses. Click on the correct address suggested and the remainder of the address fields will be automatically populated.

Input address manually

Check this box if the address is not available in the “auto-complete” Address field.

Line Address 1

Only required to be entered if you have opted to input the address manually.

Line Address 2

Only required to be entered if you have opted to input the address manually.

City

Only required to be entered if you have opted to input the address manually.

Postal Code

This will be automatically populated if you have selected a suggested address as detailed above.

Country

This will be automatically populated as New Zealand.

Job Title

Please select the appropriate job title for this employee from the drop-down list. 

Permanent Staff

If this employee is a permanent staff member, please ensure that this box is checked.

Birth Date

Please enter the employee's date of birth.

Payroll ID

This must be the same code as used in your payroll package. Optionally for iPayroll you can add the "Cost Centre" for the employee by typing a comma followed by the cost centre. For example, if the employee's payroll ID is "RF22 and the Cost Centre is "TE", you would enter "RF22,TE" in the Payroll ID field.

Starting Date

Please enter the date on which the employee started or is due to start at your service.

Leaving Date

Please enter the date on which the employee left or is due to leave your centre. This field can remain blank if until this date is known.

Telephone

Please enter the employee's residential telephone number.

Mobile

If appropriate, please enter the employee's mobile telephone number.

Email

Please enter the employee's email address.

Bank Account

Enter the full bank account number for this employee.  For example, 06-0112-1234567-00

Note that the format is as follows:

IRD

Please enter the employee's IRD number here.

Tax Code

Please enter the appropriate tax code for this employee.

ID

Please enter the employee's identity number.

ID Type

Please select from the drop-down list the appropriate type of ID for this employee.

Vet was satisfactory

Please check this box if you have completed a "police check" for this employee, and the police check was successful.

Initial Police Vet

Please enter the date on which the Initial police vet was conducted.

Current Vet Starts

Please enter the start date for the current Police check.

Current Vet Ends

Please enter the expiry date for the current Police Check.

First Aid 

If this employee holds a First Aid certificate, please check this box.

First Aid Expires

Please enter the date on which the First Aid certificate expires.

CYF Check

Please check this box if you have completed a CYF check for this employee.

CYF Check Expires

Please entre the date on which the CYF check expires.

Work Visa

If this employee has a Work Visa, please check this box.

Work Visa Expires

Please enter the date on which the Work Visa expires.

Primary Qualification Date

If this employee holds a recognised primary qualification, please enter the date that this was obtained.

ECE Qualification Date

If this employee holds a recognised Early Childhood Education qualification, please enter the date on which the qualification was or will be obtained.

Final year of ECE Qualification

For Teachers who are in their final year of qualification, please enter the date on which this final year begins. One teacher who is in their final year of qualification can be counted in the 50% regulation.

Registration Type

Please select the appropriate Ministry of Education Teacher Registration status from the drop-down list for this employee. Leave this field blank if the teacher is not registered. Other options are - Registered, Provisional, or Subject to Confirmation. If you select one of these three categories, this staff member will be considered as Registered for funding purposes.

Practicing Certificate Starts

Please enter the date on which the practicing certificate begins. If a new practicing certificate is issued, simply extend the Practicing certificate Ends date.

Practicing Certificate Ends

Please enter the date on which the practicing certificate ends. If a new practicing certificate is issued, simply extend this date.

Registration Number

If this employee has a Ministry of Education Teacher Registration number, please enter this number here.

Educator Qualifications (please note, this field is for Home-based Educators only)

If this employee holds a recognised Home-based ECE qualification, please select it from the drop-down box.

When Qualified (please note, this field is for Home-based Educators only) 

If this employee holds a recognised Home-based ECE qualification, please enter the date on what the qualification was obtained.

Allergies

If this staff member has any allergies or conditions that need to be recorded, please enter them in this field.

Include in Central Pool

If your centre is part of a group and you would like this staff member to be available to all other services in the group for staff time sheets, check this box.

General Comments

Please enter any comments you may wish to record about this employee.

Update

Click on this button once you are satisfied that the information entered on this screen is correct. Once you have clicked on his button, the details for this employee will be updated with the information on this screen. 

Cancel

If you want to discard the information you have entered on this screen and return to the previous screen, click the "Cancel" button.

For further information or assistance call
0508 INFOCARE (0508 463622) or email [email protected]

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