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Using the "Timetable Update" screen you can change or add new details to the timetables for a child. Once you have made the changes you require, or entered the new details, click on the "Update" button and you will be returned to the "Timetable View" screen. If you do not wish to update the record, you may click the "Cancel" button.
Effective Date
Select the date the timetable will be effective from.
Fees Structure
If applicable, select a new fee structure from the drop down box, this fee will become effective for this child on the date the new timetable becomes effective.
For invoicing, the new fee structure will only be used if the "effective date" of the new Timetable is equal to or prior to the "Effective Date" of the invoice.
Funding Type
Select which type of funding the system should use for this child from the effective date of the timetable.
Options are (based on the ECE funding handbook):
Normal Funding - the child will be funded as normal, i.e., under 2, over 2, 20 hours ECE or plus 10 as appropriate depending on the child's age and attendance.
Casual Funding - the child will be funded based on the rules for casual children i.e., the child will only be funded for the hour they attend, the child will not be funded for any absences.
No Funding - the child will not be funded.
Promotional Discounts - Description
A list of available Promotional Discounts will be displayed. If this child is entitled to any of the Promotional Discounts, check the box next to the name of the appropriate discount(s).
Promotional Discounts - Value
This column will display the value or percentage or fixed amount, for each Promotional Discount.
Promotional Discount – Display End Date
This column will display the date on which each of the Promotional Discounts will end or expire. If there is no date next to the Promotional Discounts, then the discount will continue until it is removed from the timetable or an expiry date has been set.
Promotional Discount – Specified End Date
This field permits the user to enter in a specified date for the Promotional Discount to end for the child.
Discount Amount
If this child receives a fixed value discount in addition to any promotional discounts, enter the amount in $$. in the discount amount field.
If the child receives both a Discount Amount and a Discount Percentage, the fixed amount will be deducted from the fees first, and then the discount percent will be deducted from the reduced amount.
Discount %
If this child receives a discount percentage in addition to any Promotional Discounts, enter the Discount Percentage in the Discount % field.
If the child receives both a Discount Amount and a Discount Percentage, the discount amount will be deducted from the fees first, and then the discount percent will be deducted from the reduced amount.
Special Needs
If the child is registered with the Ministry as requiring Special Needs and the necessary EC12/13 forms have been completed, tick this box. The system will then suspend the 3-week (21 day) absence rule for the period of this Timetable. A new timetable should be created for the child without the special needs box checked once the EC12/EC13 expires.
Getting 20 Hours ECE Elsewhere
If the parents have indicated on their 20 ECE Hours Attestation Form that their child is receiving 20 ECE Hours elsewhere, check this box.
Claim Optimum 20 Hours ECE
If you select this option, the system will claim the maximum hours for each day, and will claim the least number of hours on a Monday (if the child is booked for a Monday). This is done because quite often Public Holidays are on a Monday. It is suggested that you should use this option rather than clicking "max" for each day in all cases unless the child is not claiming 20 ECE Hours on any day.
Enrolled Times - Start
Enter the time that the child starts at your service for each day of the week they are enrolled.
Enrolled Times - Finish
Enter the time that the child finishes at your service for each day of the week they are enrolled.
Enrolled times – Session
Select the session required from this drop-down box. If using this option, “Start” and “Finish” times will be automatically populated. “User Defined Sessions” can be added in the Licence Update screen.
Enrolled Times - Start
If this child attends multiple sessions at your centre on a single day, enter the time that the child starts the second session at your service for each day of the week they are enrolled.
Enrolled Times – Finish
If this child attends multiple sessions at your service on a single day, enter the time that the child ends the second session at your service for each day of the week they are enrolled.
Enrolled times – Session
If this child attends multiple sessions at your service on a single day, please select the session required from this drop-down box. If using this option, “Start” and “Finish” times will be automatically populated. User Defined Sessions” can be added in the Licence Update screen.
Max
If you are specifying 20 ECE Hours for this child and wish to specify the maximum hours possible on each day, click this box.
20 Hours ECE
If your centre is offering 20 Hours ECE, and this child meets the required conditions, you may enter the number of 20 ECE Hours that the parent/caregiver elects to receive for each day of the week. The maximum allowed is 6 hours per day and 20 hours per week.
Room
If you have defined rooms for your service, and you allocate children to specific rooms, select the room that this child will attend for each day of the week while this Timetable is current.
Home
For Home-based Networks, select the Home that this child will attend for each day of the week while this Timetable is current.
Clear
If you wish to clear all input from the fields directly above this button so that you can enter new values, click this button.
Comments
Record any comments about this Timetable in the comments field.
Clear Fields
If you wish to clear all input fields so that you can enter new values, click this button.
As for Monday
If the start and finish times for the child are the same for each day of the week, enter the enrolled times for Monday and click the "As for Monday" button and the times for Monday will be copied to the other days in the week.
Update
Click the "Update" button when you are satisfied that the data you have entered is correct and you wish to save it.
Cancel
Click the “Cancel” button if you do not wish to save the changes you have made and return to the previous menu
For further information or assistance call
0508 INFOCARE (0508 463622) or email help@infocaresolutions.co.nz
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