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Using the Calendar Selection and Update screen, important events can be marked on the applicable days within the calender month/year.
Event descriptions are defined by the Ministry of Education and may have significant impact on RS7 information.
It is important that all calendar events are updated correctly prior to submission of RS7s.
Month
Select the required month from the drop down list.
Year
Select the required year from the drop down list.
Previous Month
To navigate to the previous month, click the 
icon. Any changes made to the current month will be saved before the screen changes to the Previous Month when the radio button "Update when naviagte" is selected.
Next Month
To navigate to the next month, click the 
icon. Any changes made to the current month will be saved before the screen changes to the Next Month when the radio button "Update when naviagte" is selected.
To add an event to day within the Calendar - Select the date to record an event, use the arrow to select the appropriate event from the drop down list of "Ministry of Education defined events" .
The list of events include:
Statutory Holiday | Select this for all Statutory Holidays. | No funding will be claimed |
School Holiday | Select this for all days the service will be closed during the Service's holiday periods (i.e., when you close for holidays in December). | No funding will be claimed |
Anniversary Day | Select this for anniversary days in the region in NZ the Service is located - This needs to be added each year. | No funding will be claimed |
Emergency Close | If the service was required to close for an emergency (fire, flood etc.), select this option. | The Service may be able to claim funding for this day, but you will require documentary proof of the emergency. |
Not Funded | If you have been informed that this day will not be funded for any reason not covered by the other options, select this option. | No funding will be claimed |
Not Met Person Responsible Requirement | Select this option if the Service has not met the Person Responsible Requirement on this day. | No funding will be claimed |
Service Closed | Select this option if the Service has been closed. | No Funding will be claimed |
Sub/Extra Day | Select this option if this is a substitute or an extra day. | No Funding will be claimed |
Teacher Day | Select this option if this is a Teacher Only day. | No Funding will be claimed |
University Holiday | Select this option if it is a University Holiday and the service will also have a holiday on this day. | No Funding will be claimed |
Service Open - Holiday Period With No Attendances | Use this option if the service is open on a public holiday, but no children attend. | Funding will be claimed All children should be marked as "Absent" on the sign in sheets for this day |
EC12 Service Open - with attendance | Use this option if the geographical region the Service is located in has been placed into lockdown by the Government, the Service is allowed to stay open, and some children attended. Frequent absence and 3 week absence rules will be suspended for this day. | Funding will be claimed |
EC12 Service Open - no attendances | Use this option if the geographical region the Service is loated in has been placed into lockdown by the Government, the Service is allowed to stay open and no children attended. Frequent absence and 3 week absence rules will be suspended for this day. | Funding will be claimed |
Where an event has been recorded on a day within the calendar, the type of event will be displayed with a pink background (e.g., School Holiday/Emergency Closure).
Centres to be updated
For Services that are part of a subgroup or group, there is an option to save the calendar updates to all Services within the subgroup/group by selecting the applicable option form the drop down box titled "Centres scope"
Update
Click the Update button to save the information and return to the calendar select screen.
For further information or assistance call
0508 INFOCARE (0508 463622) or email help@infocaresolutions.co.nz
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