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The receipt update screen is used to enter payments received and allocate these to childrens accounts.


Payer

The name of the person who is nominated as being responsible for paying the account will be displayed in this field. This can be changed by typing a different name if required.


Address

The address for the person nominated as being responsible for paying the account will be displayed in this field. 


Comments

Any notes or comments applicable to the payment can be entered here.


Payment Date

Enter the date that this transaction will be effective from.


Banking Date

If the payment will be physically deposited to the bank from cash/cheque payments received, enter the date the funds will be deposited here.


If the payment was made by cheque, enter the Cheque Number in the Cheque Number field, select which Bank the cheque is from using the Bank drop down list, record details of the bank Branch in the Branch field.


Payment Amount

Enter the payment amount.


Payment Method

Select a method of payment for this receipt from the drop-down combo box. The payment method will be displayed on the statement. If you select either "WINZ Overpayment", "Dishonoured Cheque" or “Refund” as the payment method, the system will expect a negative value to be entered in the Payment Amount field. 
Targeted Funding is for those services who have received targeted funding from MoE and are using that funding in lieu of parent payments for a child. MoE requires detailed records of how targeted funding is applied.


Donation

Tick this box if this receipt is a donation.

For services where the the majority of all receipts are donations, this box can be set as ticked by default in the Centre > Centre Options > Billing options screen.

When Tax Receipts are printed, figures are shown for both payments and donations.


Update

Once all the required information has been entered, click the "Update" button to save the receipt and return to the Accounts Processing Screen. The next step is to print or modify the receipt, then commit


Delete

If you wish to cancel your entries on this screen and return to the Accounts Processing Screen, click the "Delete" button.


For further information or assistance please call

0508 INFOCARE (0508 463622) or email help@infocaresolutions.co.nz


© 2018 Infocare Systems Limited