This screen is used to select the month for which you wish to analyse Frequent Absences in your service.
For each child listed, the three columns—Rule 1, Rule 2, and Rule 3—which are displayed next to the child's name, will contain the number of consecutive months that the child has broken each of the rules.
For further information please refer to the Funding Handbook or contact the Ministry of Education.
The Frequent Absence report is colour coded to assist your understanding of the information displayed.
Yellow - indicates that the Three Week Rule has been invoked.
Pink - indicates that the child has "Special Needs" exemption.
Orange - indicates that the rule has been broken in a previous month.
Red - indicates that the rule has been broken in the fourth month.
Green - indicates that the rule has been broken in the fourth month and funding is not being claimed for non-attendance.
The 3 Frequent Absence rules are not applied to children who have Special Needs selected on their timetables.
If you wish to print a copy of the current timetable for any of the children listed in the report, click on the child's name and a copy of the timetable will be displayed on screen which can then be sent to your printer.
Frequent Absence Rule Clarification
For more information on the Frequent Absence Rule, please refer to Chapters 6-7 of the ECE Funding Handbook:
https://www.education.govt.nz/early-childhood/funding-and-data/funding-handbooks/ece-funding-handbook/recording-enrolment-attendance-and-absence/6-7-the-frequent-absence-rule/.Click on “HOW TO APPLY THE FREQUENT ABSENCE RULE”
The Frequent Absence Rules are:
Rule-1 - The child is absent on the same enrolled day or days of the week for more than half of these days in a calendar month.
Rule-2 - The child attends for fewer days per week than they are enrolled to attend, in more than half of the weeks in a calendar month.
Rule-3 - The child attends fewer hours than they are enrolled to attend, on more than half of their enrolled days in a calendar month.
Using the Date field, you can select the Month and Year for which you wish to run this report. You can also select the previous month or the next month by clicking the icons.
If you are part of a Group, Area, Region, or Subgroup, and you have the correct access level, you can use the
Select Centre drop down list to select the service for which you wish to run this report.
You can change the order in which the children’s names are displayed by selecting from the Sort Order drop down list.
The MoE suggest reviewing/applying the Frequent Absence rules for all children regardless of how many hours in a day they attend, even when it may not impact your funding. Please select Yes from the Use MoE Best Practice drop down list if you want to run the Frequent Absence report for all children who have attended fewer hours than they are enrolled to attend. Alternatively, If you would like to run the Frequent Absence report only for those children who have the potential to lose funding, select No from the Use MoE Best Practice drop down list.
To display this report to your screen, click the Print button.
To print a hard copy of this report, click the Print to Printer button.
If you are part of a group, and you have the correct access level, you can run this report for the entire group as a batch process by clicking the Create File Tonight button. The job will be run over night and a .csv file will be created which you can access the following day. To access this file, log into the centre where you clicked the Create File Tonight button and go to "Utilities" and "File Download".
If you have selected No from the Use MoE Best Practice drop down list, you will be able to apply the Frequent Absence rules for the selected month to children who have broken the rules. This button is not available if you have "Use MoE Best Practice" ticked.
It is also possible to completely Automate the application of the Frequent Absence rules by clicking on the Automate button and entering the date on which you want Infocare to apply Frequent Absence rules each month. Please be aware that if you want to submit your RS7 on the 1st of the month, and if you have selected your automation date as the 7th of the month, the rules would not have been automatically applied, so you would need to click the "Apply Rules" button before submitting your RS7.
If you have used the Automate button, you will then be asked to enter a date on which Infocare will automatically apply the frequent absence rules. Please enter the date you would like to begin automation of the Frequent Absence rules. Whichever day you select, the rules will be applied on that same day of the month for each month in the future. That is, if you select 5th April 2021 and click continue, the rules will be applied on the 5th of each month thereafter.
If you would like to stop the automation of the Frequent Absence rules, remove the Automation Date fields by selecting the blank space at the top of the list and click Continue.
Once you have entered the automation date you require to begin automation, or once you have cleared the automation date to suspend automation, click the Continue button.
For further information or assistance call
0508 INFOCARE (0508 463622) or email firstname.lastname@example.org
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