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This screen is used to view and or amend details for the children who are booked to attend your service on this date.

To Update the Attendance Times for the children, you can use the "tab" key to quickly move to the Attended Times for the different children. To begin, click on the Attended Time for the first child in the service. Using Tab will take you to the next Attendance Time etc.

If you wish to update the Booked Times for the children, you can use your mouse to locate the correct field and click in that field. You can also use the Tab key in a similar manner to Attendance Times. 

In order to calculate the 3 Week Absence rule correctly, Infocare requires that you update sign in sheets in date order. For example, if you are updating sign in sheets for Under 2's, you should ensure that Monday is updated before Tuesday etc.

This screen also displays any "20 hours ECE" hours that have been attested on the child's timetable.

If you have marked your service calendar as "Service Open - Holiday Period With No Attendances" or "Emergency Close" on this day, you should mark all children as "Absent".

You can perform certain actions for a selected group of children. To select specific children, click the select radio button next to the child's/children's names that you would like to include in your selection. To select all children, click the radio button next to the column heading Name. You can then click the For Selected Children button and select -

Mark them absent - will mark all selected children absent.

Mark them present - will mark all selected children present.

Tick charge box - will set all selected children to Charge.

Untick charge box - will set all selected children to No Charge.

If you would like to add another child to the sign in sheet, select the child from the Add Child drop down list and click Add Child. The child will be added to the top of the list of children and the status bar at the left hand side of the screen will be green.

For each child listed, you can:

Update Booked Times

Update Attendance status:

Present - If the child was present at the service. This is the default option.

Absent - If the child was absent or sick. The child will still be billed for this day and MoE funding will still be claimed as long as the 3 week absence rule has not been broken. For children who have been marked as absent, the status bar for that child at the left hand side of the screen will be highlighted in yellow when you next access this screen.

Holiday - If the child is on holiday, and if you offer a discounted fee for holidays, the child will still be billed for this day (at the discounted rate) and MoE funding will still be claimed as long as the 3 week absence rule has not been broken. For children who have been marked as Holiday, the status bar for that child at the left hand side of the screen will be highlighted in yellow when you next access this screen.

School Visit - If the child is on a school visit. Children who have been marked as "School Visit" will not be counted as absent for funding purposes. For children who have been marked as School Visit, the status bar for that child at the left hand side of the screen will be highlighted in yellow when you next access this screen.

Exclude - If you do not wish to include the child on the sign in sheet at all for this day. Children who have been marked as Exclude will not be billed for this day, nor will any funding be claimed for this child on this day. For children who have been marked Exclude, the status bar for that child at the left hand side of the screen will be highlighted in red.

Update Funding Status:- 

Normal Funding - if there are no special funding requirements for the child on this day, and the system can calculate funding based on the child's timetable and enrolment data. This is the default option.

Casual Funding - if you need to change the child to casual funding on this day for any reason. For example, the child has broken the frequent absent rules for 4 months in a row.

No Funding - if you would like this child to NOT be funded for this day. For children who have been set to No Funding, the status bar for the child at the left hand side of the screen will be highlighted in orange when you next access this screen.

Charge - The default setting for charge is on (i.e., the child will be charged for this day). If you would like to not charge the child, deselect the Charge radio button.   

Update Actual Times. 

Enter any optional Comments. Any comments entered in this field will appear on the printed sign in sheet unless they are enclosed in single quotes (e.g., 'sick due to mumps' will not appear when printed). 

Using the Print button, you can display the sign in sheet to your screen as it would appear when printed. You can then choose, or not, to Print to Printer.

Once you have completed your changes to the sign in sheets, click Update to save your amendments and return to the previous screen.

If you would like to save your modifications and move to the sign in sheets for the next day, click the Next Day button.

For further information or assistance call

0508 INFOCARE (0508 463622) or email help@infocaresolutions.co.nz

© 2018 Infocare Systems Limited