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This screen is used to select the criteria you require for printing transaction lists. You may also define which fields are displayed, search for specific reference numbers, and create a .csv file of the selected transactions which can either be saved as a customised report for future use and/or be downloaded to your computer for use on another system.

Using the Date Type field, you can choose to view transactions using Effective date or Posted date.

Using the From and Until fields, enter the date range that you would like to use when viewing transactions. The default will be the current month. You can also select the previous month or the next month by clicking the or  icons.

Using the Transaction Type drop down list, select which types of transactions you would like to include in the report. Available options are: 

All Financial - will print a list of all transactions excluding Reversals, Bonds, and Disputes.

Invoices All - will print all invoices.

Invoices Fees - will print invoices for fees only.

Invoices Adjustments - will print invoices that have been created for Adjustments only.

Invoices Discounts - will print invoices that have been created for Discounts only.

Invoices Promo Discounts - will print invoices that have been created for Promo discounts only.

Invoices Holiday Discounts - will print invoices that have been created for Holiday discounts only.

Invoices Products - will print invoices that have been created for Products only.

Invoices Optional Charges - will print invoices that have been created for Optional Charges only.

Receipts All - will print all receipts.

Receipts Cheque - will print all Cheque receipts.

Receipts Cash - will print all Cash receipts.

Receipts EFTPOS - will print all EFTPOS receipts.

Receipts Credit Cards - will print all Credit Card receipts.

Receipts AP - will print all Automatic Payment receipts.

Receipts Bill Pay - will print all Bill Pay receipts. 

Receipts Direct Credit - will print all Direct Credit receipts.

Receipts Direct Debit - will print all Direct Debit receipts.

Receipts Targeted - will print all Targeted receipts.

Receipts Write Off - will print all Write Off receipts.

Receipts WINZ - will print all WINZ receipts.

Receipts ACC - will print all ACC receipts.

Receipts MSD - will print all MSD receipts.

Receipts ELP - will print all ELP receipts.

Receipts ESP - will print all ESP receipts.

Receipts Ezypay - will print all Ezypay receipts.

Receipts Pay Express - will print all Pay Express receipts.

Receipts StudyLink - will print all StudyLink receipts.

Receipts Refund - will print all refund receipts.

Receipts Dis Cheque - will print all Dishonoured cheque receipts.

Receipts WINZ O/Pay - will print all WINZ Overpayment receipts.

Receipts DD No Funds - will print all Direct Debit no Funds receipts.

Receipts Ezypay Rev - will print all Ezypay Reversed receipts.

Receipts Donations - will print all receipts with the "Donation" check box ticked.

Credit Notes - will print all Credit notes.

Journals - will print all Journals.

Reversals - will print all Reversals.

Disputes - will print all Disputes.

Bonds - will print all Bonds.

Bond Reversals - will print all Bond Reversals.

Bond Released - will print all Bonds that have been released.

Fundraising - will print all payments made in the Fundraising module.

Fundraising Reversals - will print all Fundraising Reversals.

Using the View By drop down box, if you are part of a group of services and if you have the correct level of access, you can select to view this report for the entire Group, Region, Area, or Subgroup by selecting the required option.

Using the Sort Order drop down list, you can choose which order children's names will be displayed on the report. For instance, if you want names to appear in first name alphabetic order, select First Name; however, if you would prefer children to be displayed in birth date order, select Birth Date.

If you would like to create a .csv file of this report and download it to your computer, click the Create File icon.

A file will be created and you can right click the file name to download it. If you wish to delete the file, click the Delete File icon.

Once you have completed your selection criteria, click the Print button to display the report on your screen. Alternatively click the Print to Printer button to print a hard copy of the report.

You can also search for specific transactions to display by using the Description, Transaction Reference, Cheque No or Ledger Code fields. Simply enter the details you know about the transaction(s) and click  the icon.

You can also customise the fields that are displayed in the report by selecting options under Field. 

You can define the number of lines you want to print on a page by entering the number in the Lines Per Page field. This is useful if you are defining a print that has many fields included and will require printing in landscape mode.

In the Field column, you can select the fields that you would like to include if you are creating a Custom report. Use the down arrow in each of the field blocks to select the required field for your report. You can select up to 25 fields on a single report. Please be aware that if you wish to print a report where you have selected numerous fields, they may not all fit on a single page. Once you have selected the required fields, please click Apply at the bottom of the screen to display the report. 

If you wish to save the selected fields while you navigate elsewhere in Infocare, please select the Lock Fields radio button. This will keep all the fields you have selected even if you navigate to another screen. Please note that if you have checked the Lock Fields radio button and then select a pre-defined report from the Print Mode drop down list, that report will not be displayed until you uncheck the Lock Fields radio button.

You can define the number of lines you want to print on a page by entering the number in the Lines Per Page field. This is useful if you are defining a print that has many fields included and will require printing in landscape mode.

If you would like to save the Custom report you have created so that you can use the same parameters in the future, enter the name you would like to call this report in the Save As field and click the blue save icon next to the Save As field. You can also determine if the Custom report you have created can be seen by other services withing your group by selecting the desired option from the Visible To drop down list. The saved report will then be available for selection in the Transaction Type drop down list.

To Delete a customised report that has been previously saved, first select that report from the Transaction Type drop down list, click Print to display the report. The name of the report will be displayed in the Print Mode Name field. You can then click the Delete button.

For further information or assistance call

0508 INFOCARE (0508 463622) or email [email protected]

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