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The Payments view screen is used to view payments imported to Infocare from Xero.
Synchronisation
Infocare can be set to automatically synchronise with Xero by selecting Yes from the "Automate Daily synchronisation" drop down list, alternatively select No.
To manually synchronise with Xero, click the pink "Synchronise with Xero" button to retrieve the latest transactions.
The date on which the last synchronisation with Xero occurred is displayed under Last Synchronisation.
Reconciling Payments
The blue "Go to Batch Receipts" button can be used to navigate from this screen to the Batch Receipts screen to validate and commit payments/receipts that have been imported from Xero .
Xero Accounting Codes
Invoices which are copied to Xero may be allocated to a specific account code from Xero.
To do this, modify the relevant fee structures and/or products in Infocare and enter the relevant Xero account code into the Ledger Code field.
For instance, you may wish to allocate all fees and products to a single account code in Xero (e.g., 200), or you may wish to allocate Under 2 fees to a specific account code and Over 2 fees to a different account code.
It is important for the Bank Reference field to be included with transactions which are sent from Xero to Infocare. Ensure that you have enabled this in Xero under "User Settings", and ensure that the field "Cash Coding" is checked.
Using the Status drop down list, select which transaction you wish to view. Options include: All, Pending, Matched, or Discarded.
Xero Payments View
The column headings for transactions that are listed are:
Status - This column displays the Status of the transaction (i.e., Matched, Pending, or Discarded).
Child - If the transaction has been matched, this column displays the name of the child to which the transaction has been matched.
Xero Contact - If this transaction is associated with a contact that has been defined in Xero, then the contact name will be displayed in this column.
Bank Reference - If there is a bank reference for this transaction from Xero, then the reference will be displayed in this column.
Created - The date that the transaction was created will be displayed in this column.
Amount - The amount of the transaction will be displayed in this column.
If you have chosen to view either Discarded transactions or Pending transactions, you can delete these by clicking the 
icon for the appropriate transaction.
If you have chosen to view matched or discarded transactions, you can reverse or undo the matching of any transactions by clicking the 
icon for the appropriate transaction.
For further information or assistance please call
0508 INFOCARE (0508 463622) or email help@infocaresolutions.co.nz
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