This screen is used to print a variety of reports with details of the children who attend your service. Using the Child Details Screen, you can choose from a variety of pre-defined reports, or you can define your own report.
Please enter the date that you wish to report on by entering the Date in the Date field.
Using the Category drop down list, you can restrict the children included on the report to your defined categories.
Using the Order drop down list you can choose which order children's names will be displayed on the report. For instance, if you want names to appear in first name alphabetic order, select First Name; however, if you would prefer children to be displayed in birth date order, select Birth Date.
If your service is part of a group of services, using the View By drop down list you can choose to display details for children from your Centre, Subgroup, Area, Region, or Group.
In the Field column, you can select the fields that you would like to include if you are creating a Custom report. Use the down arrow in each of the field blocks to select the required field for your report. You can select up to 25 fields on a single report. Please be aware that if you wish to print a report where you have selected numerous fields, they may not all fit on a single page. Once you have selected the required fields, click Apply at the bottom of the screen to display the report. If you wish to save the selected fields while you navigate elsewhere in Infocare, select the Lock Fields radio button. This will keep all the fields you have selected even if you navigate to another screen. Please note that if you have checked the Lock Fields radio button and you then select a pre-defined report from the Print Mode drop down list, that report will not be displayed until you uncheck the Lock Fields radio button.
You can define the number of lines you want to print on a page by entering the number in the Lines Per Page field. This is useful if you are defining a print that has many fields included and will require printing in landscape mode.
If you would like to save the Custom report you have created, so that you can use the same parameters again in the future, enter the name you would like to call this report in the Save As field and click the blue save icon next to the Save As field. You can also determine if the Custom report you have created can be seen by yourself or other services within your group by selecting the desired option from the Visibility drop down list.
To Delete a customised report that has been previously saved, first select that report from the Print Mode drop down list, click Print to display the report. The name of the report will be displayed in the Print mode name field. You can then click the Delete button.
From the Print Mode drop down list, you can select from a list of Default child details reports, or from previously saved Custom child details reports. As you select each report, the fields which are included in the report are displayed in the Field column at the left-hand side of the screen. You can modify the fields if you wish by clicking the down arrow in the relevant field box and selecting the actual data you would like to include. You can include more fields if required by clicking on the empty Field and then selecting the additional data you require.
Default reports available are:
Basic - will print a list of the children's names with 4 blank columns next to the names for you to use.
Attended Days - will print a list of the children with details of the days they attended, including attendance times.
Attended Hours - will print a list of the children with details of the number of attended hours for each day.
Attended 20 Hours ECE - will print a list of the children with the number of attended 20 hours ECE for each child.
Booked Days - will print a list of the children with details of the days they were booked to attend, including booked times.
Booked Hours - will print a list of the children with details of the number of hours they were booked to attend for each day.
Booked 20 Hours ECE - will print a list of the children with the number of booked 20 hours ECE for each child.
Dates - will print a list of children with all date related information (i.e., Age, Birth date, Application date, Starting date, Leaving date) and the days of the week that they are booked to attend.
Emergency Contacts - will print a list of the children with contact information for all of their emergency contacts.
Ethnicity - will print a list of the children with all of their ethnicity and iwi information.
General - will print a list of children with some general information such as Reference, Gender, Age, Days attended, and address.
Holidays - will print a list of children with details of how many days holiday they are allowed, how many they have taken, and how many they have left.
Immunisation - will display a list of children with details of their immunisation status for both 15 and 48 months.
Language - will display a list of children with details of home and other languages they can speak and understand.
Medical - will display a list of children with details of Allergies and Diseases that need to be recorded, as well as Doctor’s details and medical comments.
Official Names - will display a list of children together with their official names, details of the identification document that has been sighted for the child, and their NSN (National Student Number).
Primary Caregivers - will display a list of the children with details of their primary caregivers.
WINZ - will display a list of the children and any WINZ details that have been entered for them.
If you would like to create a .csv file from one of the reports in Child Details, select the desired parameters, display the report to the screen and click the 
icon next to the Print button. The created file name will be displayed on the screen. Click on the file name if you wish to open it or right click to download a copy to your computer. If you wish to delete the file, click the 
icon at the right-hand side of the screen.
Once you have completed your selection criteria, click Print to display the report to your screen, or click Print to printer to print a hard copy of the report.
For further information or assistance call
0508 INFOCARE (0508 463622) or email [email protected]
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