Infocare Solutions

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Using the Staff/Child ratio view screen, you can view staff/child ratios for every 15 minutes of the day. The screen also shows relevant funding hours for the day selected and for the funding period to date.

User Defined Ratio toggle

Infocare Staff/Child ratio calculations default to MoE ratio requirements, however Users can elect to use the specific ratios they have defined for their service (If applicable)

If User Defined Ratios is enabled the View User Defined Ratio toggle button will show. This toggle enables the User to view the "user defined ratios" and adjusts the Required Teachers count.

50% Regulation Requirement

For the "50% Regulation" requirement, a comment highlighted in green or red will show indicating whether the regulation has been met or not. Below is a sample display:

You have 14 ECE qualified Teachers employed at your service and you require 2 to meet the 50% regulation. 

Here is a link to the MoE funding handbook/ECE regulations:
Preparing for staff employment
ECE Regulations

For Teacher-led centre-based and Hospital-based services:

At least 50% of required staff must have a recognised ECE teaching qualification.

Teachers need not be employed full-time to count towards the 50% requirement. A part-time teacher with a recognised ECE teaching qualification can be counted at a maximum of two different licensed services.

This is because the requirement for 50% qualified ECE staff does not have to be maintained at all times throughout the day.

NOTE: A service can count one person who is in their final year of study towards the 50% requirement, provided they are enrolled in an approved programme that will result in a recognised ECE teaching qualification.

Where 50% does not equate to a whole number, services must round up.

Required staff is calculated depending on a service’s licence class (i.e. probationary, or full/provisional). For services on a probationary licence the 50% is calculated and maintained based on the number of children enrolled. For services on a full or provisional licence the 50% is calculated on the number of teachers required to meet ratios based on the maximum number of children specified on the licence (licence maximum).  

A message will be displayed , teachers counted are those with and ECE qualification (whether registered or not), and 1 Teacher in their final year of and ECE degree.

Ratio View Table

The ratio view screen shows a table with colour codes to help users identify potential issues with staff/child ratios:

Colour code explations:

Blocks that are coloured green indicate that your staff/child ratio is above MOE requirement for that period.

Blocks that are coloured red indicate that your staff/child ratio is below MOE requirement for that period.

Blocks that are coloured yellow indicate that your licensed number of Under 2 children has been exceeded.

Blocks that are coloured pink indicate that your total licensed number children has been exceeded for that period.

Blocks that are coloured blue indicate that your staff/child ratio is as per MOE requirement for that period.

Blocks that are coloured orange that for the time period/s highlighted there are no staff with current teacher certification recorded as working in contact with children on the staff timesheet. This also indicates that there are no staff recorded on the staff timesheet who can be considered Person Responsible.  

IMPORTANT NOTE:

               "No teacher qualified to act as person responsible"
A pop up message will be visible when you hover over the (i) Note symbol, 
The message reads:"Teachers using the teacher certification renewal grace period cannot act as Person Responsible".

This is a reminder for Managers to ensure that teachers recorded as Person Responsible meet other regulated requirements. Certificated teachers who have submitted their certification renewal documentation can continue to be counted as a certificated teacher for funding purposes for up to 3 months (know as the 3 month grace period) 

This grace period applies for funding purposes only, it does not apply for regulation purposes, (Education Early Childhood Services Regulations 2008) This means that a teacher who does not have current certification can not be counted as Peson Responsible.

Blocks that are coloured purple indicate that your registered teacher ratio has dropped below 80% for that period.

Blocks that are coloured thistle indicate where your certified/registered teachers exceeds 100%.

How Ratio's are calculated

To calculate teacher ratios. Infocare divides each day into 15-minute segments.  For each segment the number of under two children are counted, and the required staff is calculated from the table shown at the bottom of this document.  This process is repeated for the over two children and these two figures are combined.

For example:

20 under twos = 4 teachers + 6 over twos =1 teacher = 5 teachers required.

If you have only 1 to 3 children of mixed ages the Ministry requires you to have one teacher on duty. This will assist at the beginning and at the end of each day when the children arrive or being collected.

For further information or assistance call
0508 INFOCARE (0508 463622) or email help@infocaresolutions.co.nz 

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