Infocare Solutions

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This screen is used to view/print a report showing the teacher ratio requirements for your service based on the selected criteria. 

You can use this report to forecast and plan staff requirements for your service. Teacher ratios displayed in this screen are calculated using projected enrolment data from childrens bookings. To ensure the report is as accurate as possible, update any future changes to enrolment details and/or add any new enrolments before running this report.

Use the Number of Weeks drop down list to select the number of weeks in advance you wish to view required teacher ratios. You can select between 1 and 16 weeks.

Use the Week Starting date field to enter the date to begin the report from. This date defaults to the current week; you can enter any week you would like the report to begin from. 

Use the and  icons to navigate to the next or previous week.

Ratios

If User Defined Ratios are enabled for the Service the Ratios drop down list will show options for MOE and User. 

Selecting User from the Ratios drop down list will adjust the teacher requirements to the ratios that have been set under User Defined ratios. (Centre > Centre Options > User Defined ratios)

Use the Select Categories drop down list to select which category(ies) of children to include in the report. 

Create File
To create a .csv file. select the desired parameters, display the report to the screen and then click the  icon next to the Print button. The created file name will be displayed on the screen. Click on the file name to open the file or right click to download a copy to your computer. 

To delete the CSV file, click the  icon at the right hand side of the screen.

Print
Click Print to display the report to the screen, or click Print to printer to print a hard copy of the report.

Teacher Forecast Report
For every 15-minute period of the day the report will show:
The number of Under 2 children booked to attend
The number of Over 2 children booked to attend
The number of Required teachers (to meet ratio requirements)
The number of Registered teachers (if staff time sheets have been created for this day)
The number of Unregistered teachers (if staff time sheets have been created for this day)
The Total number of Teachers, colour coded (if staff time sheets and child sign in sheets have been created for the day)
The Net number of Teachers (if staff time sheets and child sign in sheets have been created for the day) 
  (= the number of teachers rostered less the number of teachers required for ratio purposes)
The Teacher Percentage (if staff time sheets and child sign in sheets have been created for the day) 
For 80% (the number of teachers required to meet the 80% ratio requirement)

For blocks that are colour coded
Green indicates that the staff/child ratio is above MoE requirement for that period
Red indicates that the staff/child ratio is below MoE requirement for that period
Yellow indicates that the licensed number of Under 2 children has been exceeded
Pink indicates that the total licensed number of children has been exceeded
White indicates that the staff/child ratio meets the MoE requirement for that period
Orange indicates that there is no registered staff on duty for that period. This also indicates that there are no staff on duty who can be considered as Person Responsible.
Purple indicates that the registered teacher ratio has dropped below 80% for that period.

Teacher Ratio Calculation
To calculate teacher ratios: Infocare divides each day into 15-minute segments. For each segment the number of Under 2 children is counted, and the required staff is calculated from the below table. This process is repeated for the Over 2 children and these two figures are combined.

For example:

20 Under 2’s = 4 teachers + 6 Over 2’s =1 teacher = 5 teachers required.  If there is only 1 to 3 children of mixed ages,the Ministry requires you to have one teacher on duty. 

For further information or assistance call

0508 INFOCARE (0508 463622) or email help@infocaresolutions.co.nz 

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