For a full run-through see: Pay Parity Staff Pay Step Reporting


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The Pay Parity update screen sets the options required to activate Pay Parity reporting for the Service.  


These options allow you to define when reporting should start, when alerts should be created for when a staff member is due to move to the next step on the salary scale, and which staff activities should be counted as "hours worked"

Centre > Centre Options > Pay Parity

If the Pay Parity option is not available check the user access is set to Write for Pay parity.



Effective date of staff hour record keeping

This date field is to define when the system should start recording staff hours for pay parity calculations.

If this field is left blank the system will look at all historic and future hours for the staff member.


It is highly recommended that services define an effective date if they have been active in Infocare prior to 1/07/2024
This is to prevent any historic mismatch of staff activities and enable the initial staff credit hour count that can be pulled from external records.


Pay Parity Attestation

This is the pay parity attestation you wish to calculate staff pay steps against.

The system will be set by default to the same attestation as the pay parity option selected within the Funding Rates tables. This can be changed at any time.


This does not affect any funding figures or RS7 submissions. This is purely for staff pay step calculations.


Event Warning (Hours)

This is the lead time for warnings to appear on the noticeboard indicating when staff are due to move to the next step on the salary scale. Depending on the average number of hours staff work each week and how much lead time (notice) you require, increase or decrease this number.


If staff work 40 hour weeks, an 80 hours Event Warning will provide a warning two weeks before a pay step change will be due.    



OSCAR license work type Override

(Ignore if you do not operate an OSCAR license within your organisation).

Define how worked hours for Central Pool staff members in your OSCAR license should be counted.

  • Include as Certificated [DEFAULT] - All hours are counted based on the certificated status of the staff member.
  • Exclude All - All hours are ignored and do not add toward the Pay Parity calculations.
  • Include only as Relevant Worked Hours (half credits) - All hours are counted as relevant work hours (uncertificated hours) regardless of certification status.


Staff Activities counted in pay parity calculations

This list will show all staff activities set up for the Service under Centre > Centre Options > Staff Activities. An option to include each activity for pay parity purposes can be selected with the radio button on the left hand side of each activity.

Activates with the radio button selected will count towards staff member's pay steps.

Activities with the radio button not selected will be excluded from worked hours for pay parity.


By default the following activity types will be Included

  • Contact
  • Non-contact
  • Discretionary
  • Annual Leave
  • Sick Leave
  • Bereavement Leave
  • Practicum

By default the following activity types will be Excluded

  • Break
  • Lunch
  • Away


As staff activities can be customised, the list of staff activites i reviewed to ensure the correct staff activites are included for pay parity purposes.


Only hours that are considered "worked hours" should be included.

Activities such as Unpaid Sick Leave or Unpaid Leave should not be included for pay parity.


For further information or assistance call

 0508 INFOCARE (0508 463622) or email help@infocaresolutions.co.nz

 

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